Administrator
£28,300
Full-time
11.59pm, 6th October 2024
Details
Salary: £28,300 p/a
Hours: 37.5 hours per week
Location: Remote/Hybrid
Application deadline: 11.59pm, 6th October 2024
Ready to apply?
About SCN
At The Social Change Nest (SCN), we’re radically transforming the funding landscape and strengthening civil society. We remove the financial and administrative barriers – like bank accounts and legal structures – that often prevent communities, grassroots groups and informal movements from accessing funding and focusing on their core mission. We also work closely with funders, providing Grant Distribution and Fund Management services, enabling them to support social action with confidence and transparency.
We currently support over 600 groups across the UK and abroad addressing issues such as social injustice, climate, housing, wellbeing and animal rights. We are at the forefront of Fiscal Hosting in the UK and, since our inception in 2021, we have supported groups in securing over £23m in funding, helping them take advantage of opportunities that may have otherwise been unavailable.
The Social Change Nest is part of The Social Change Group. We are a Disability Confident Employer, and an accredited Living Wage Employer. In addition, we were listed as one of the top social enterprises in the UK in the SE100 for the last three years.
How we work
You’ll be joining a close-knit team, supported and developed to be the best you can be. We believe that every member of our team brings a unique perspective from their experiences and abilities and we encourage everyone to be a curious soul about how we can improve everything we do, from how we interact as a team to how we deliver for our clients and communities.
Underpinned by our values of collaboration, curiosity, courage, and creativity, we work closely and with care with our partners because we believe relationships are the glue that hold us all together.
We’re a growing business and operate at pace to keep up with the challenges that the sector faces. We have established a lot, but as we grow, we’re still working some things out. The right person will thrive in this environment and feel a level of ownership to support the build out of things we need as we need them.
The ideal person will enjoy working towards building something new and exciting for our clients, and be able to thrive when things change quickly which you need to adapt to. You’ll be the type of person that will intuitively look at the entire system and how your role and function fit into it, always looking to collaborate and make sure there’s great communication across each part of the business.
About you
We are looking for a talented person who will be integral to the Finance team and work closely with our Operations and Delivery teams to ensure that the financial processes for our businesses function efficiently. The role will involve support to financial management, ensuring our internal systems and processes are fit for purpose and being followed by the team, and providing administrative support to project delivery where needed. This role will be an integral part of the business, as the support given through this role will span across the business, the team and various projects. There is a focus in working within the finance function, but you don’t need previous finance experience. We’ll train the successful person in all of our processes and systems.
The role would suit someone with a passion for spreadsheets, calculators, highlighters, order, systems, talking to people, alongside an interest in social justice and innovation to work to support us in continuing our journey. You will be reporting to the Financial Controller and must be ready for the messy, passionate interconnected world that is social change.
Skills and experience
You will be a detailed-oriented person, proactive, very organised, excellent communicator, have good time management, and good at managing various tasks at the same time. You will be keen to make an impact in a small team and be hungry for searching out opportunities to develop yourself and the business. We are looking for someone who is happy working on their own initiative with energy, enthusiasm and good humour. There is a little bit of customer facing work so you must be comfortable with working with groups of people from varied backgrounds along with your work colleagues, and comfortable prioritising urgent, last minute tasks.
Person specification includes:
- Exceptional organisational skills
- An exceptional attention to detail
- Excellent data entry skills, with demonstrable experience of having done this previously.
- Ability to manage various tasks at the same time, and capable of managing time effectively
- Ability to manage competing priorities
- IT literate
- Experience of working within a team and across various functions.
- Exceptional communication skills, with the ability to communicate openly and transparently with the team.
We will give you full training on our internal systems and processes and other methodologies that will be relevant to your role.
Key responsibilities
As the administrator, you will be responsible for undertaking and developing financial administrative processes and systems including finance and procedures that support SCA and SCN including:
- Supporting our Financial Controller to ensure that our financial policies, processes, and systems across the team and projects align with and advance business objectives. This includes ensuring our financial systems and processes are being followed across the organisation, and supporting the development and implementation of any new processes or policies that are needed.
- Processing financial transactions on behalf of our clients in SCN, updating transaction logs for all expenses and income, and supporting our groups to set up subscription payments.
- Produce invoices on behalf of our clients
- Reconciliation of client income and expenditure at the end of each month
- Dealing with financial queries with our clients and team and resolving any issues raised.
- Proactively look at improving our financial processes.
- Supporting with Accounts Payable, Accounts Receivable and Month-end Process
- Regular and efficient communication with the team to ensure information around finances for our clients is transparent and clear.
- Communicating with our clients where financial support to them is needed.
Terms and benefits
Terms: The role will be full-time (37.5 hours/week) permanent contract – we will consider well-structured JobShare applications. As we often work with volunteers occasional evening and weekend work will be required and compensated through TOIL. Occasional but limited UK or European travel will be required (by arrangement).
We are open to exploring flexible working arrangements and supporting you to meet commitments you may have.
Salary: £28,300 p/a
Location: You must be based inside the UK. We have an office in Kings Cross, London which London-based staff are in 3 times a week or more, but if you are based out of London you will be home based.
We hold quarterly all-staff strategy meetings and annual away days which you will be required to attend in person which we will cover the cost of your travel. You will be required to come together with the team occasionally and these travel costs will not be covered, we try our best to keep these to when only necessary.
Language skills & visa status: Candidates must be fluent in English. You must have the right to work in the UK independently, as we are unable to provide visa sponsorship.
Holiday: 22 days plus bank holidays. We close the office in the days between Christmas and New Years – this time is paid for all staff and is in addition to your annual leave entitlement.
Employer pension contribution: We offer a 3% employer pension contribution, that you will auto enrol for after 3 months of employment with SCA.
Additional Paid Time Off: We offer 2 days of paid voluntary time off, encouraging all staff to serve as trustees or any equivalent voluntary positions to contribute to their communities
Mintago: The health and wellbeing of our staff is very important to us. We offer all of our staff access to Mintago which offers a 24 hour support line, structured counselling with external support, and a bank of online resources such as webinars and articles tailored towards health and wellbeing for both you and the members of your family, and access to some types of legal advice. You can see their website for details. They also offer access to a 24hr virtual GP.
Financial Wellbeing: The financial wellbeing of our staff means a lot to us. We offer the following to our staff to help them reach their financial goals:
- Salary sacrifice/exchange schemes for groceries (and pensions will be coming soon!). Staff members can choose a set amount to be taken out of their gross pay (before being taxed) each month, to be put towards purchasing groceries from all major grocery retailers.
- Financial wellbeing platform allows staff to check their pension dashboard, plan for retirement and search for forgotten/lost pensions. There is also a smart saver plan and we provide access to financial advisers for free.
- Benefits app – retail discounts. Select from over 80 brands.
Start Date: ASAP
How to apply
To apply please fill out this application form. Please note that CVs, cover letters, and/or copies of the question outline will not be considered. You can also view the questions and draft your answers here before submitting it through the Google Form.
We recognise that AI tools are becoming increasingly prevalent in various aspects of professional life, including the job application process, view our AI use guidance for some points to consider.
Applications will close at: 11.59pm, 6th October 2024
Hiring process
We strongly encourage applicants from a wide variety of backgrounds. We are committed to our staff representing the wide variety of backgrounds represented in the communities we work with. If you are concerned that you may not fit 100% of the job specification – please throw your hat in the ring. We never put formal education requirements on any role as we value lived experiences as highly as formal education and training qualifications.
We follow a blind recruitment process, which means that hiring managers for the role can only see your work history and answers to application questions when deciding to progress to the interview stage.
If you need any accessibility accommodations for this application please do not hesitate to contact us at hello@thesocialchangenest.org or by calling +44 7958 298 727 and we will be happy to provide you with those accommodations.
Please visit our main vacancies page for our equal opportunities statement.